Daon Kwon

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Reviews by Daon Kwon

• Notion· Jan 8, 2026

  ★★★★★

  Permissions architecture in an enterprise rollout can make or break a tool. I've watched countless platforms collapse under the weight of their own access controls, either too rigid to flex for real org structures or so permissive that sensitive workspaces end up visible to half the company. Notion, after five-plus years of configuring it across teams that range from a handful of contractors to several hundred full-time staff, has genuinely earned my trust on this front. The combination of workspace-level permissions, teamspace controls, and page-level sharing settings gives an admin enough granularity to build sensible structures without turning every change into a support ticket.

  What I appreciate most is how predictable the permission inheritance feels once you set it up thoughtfully. I can lock down a finance teamspace so it's completely invisible to general staff, while simultaneously keeping a shared project hub open and editable across departments. Guest access has also matured a lot over the years. Early on, managing external collaborators was a bit clunky, and there were moments where a guest ended up somewhere they shouldn't have. Those rough edges have largely been smoothed out. The audit and member management views are clear enough that my small IT liaison team (four people, covering over a thousand seats) can handle routine access reviews without escalating to me constantly.

  Config complexity does scale upward as you add more teamspaces, and new admins can feel a little lost at first since the learning curve is real. The documentation helps, but hands-on time is still the best teacher. Even so, for an enterprise tool with this much flexibility, the admin experience is more considered than most things I've worked with at this scale. If you're evaluating this for a large deployment, give the permissions model proper attention during your pilot. It rewards the investment.